StudioAsist integration

StudioAsist is a separate product in which a studio runs its customers, organizations and finances. CollectAsist is an independent product with its own account, its own panel and its own credit balance; you do not have to use StudioAsist. For studios that use both, a bridge is being built between them: the accounts are linked, you move from StudioAsist to the CollectAsist panel with one click, and credits are kept in a single balance.

This article describes the current state of each part of the bridge. The CollectAsist server side of the bridge has been written; the related panel screens and the switch-over on the StudioAsist side are not complete, so the integration is not open for use yet. The sections marked beta below are in this state: how they work is defined, but you cannot start them from the panel today.

What you can do today

• Use CollectAsist independently of StudioAsist, with your own account
• Buy credits directly on the Credits page of the CollectAsist panel
• Open and manage events by hand in the CollectAsist panel

For the account setup steps, see Getting started.

State of each partBeta

Account linkingBeta

A StudioAsist studio is linked to a single CollectAsist account, and a CollectAsist account to a single studio. Having the same email address on both sides does not count as a match; the link is always made with an explicit action.

• If you have no CollectAsist account: StudioAsist opens the CollectAsist account for your studio on the first connection. The studio name, country, language, time zone and contact details come from the StudioAsist profile.
• If you already have a CollectAsist account: The account owner generates a link code and enters it in StudioAsist. The code starts with "LNK-", is 12 characters long, is valid for 30 minutes and can be used once. Generating a new code cancels the previous one.

Only the account owner can generate a link code; admins and staff cannot. Linking with a code does not change the profile or the owner of your CollectAsist account. After linking, when the studio profile changes in StudioAsist, the name, contact details, brand colour and logo are passed on to the CollectAsist account.

The service application and the agreement are not handled through the bridge; in every case you complete them yourself in the CollectAsist panel.

Single sign-onBeta

The CollectAsist menu in the StudioAsist panel opens the CollectAsist panel in a new tab and signs you in without asking for a password.

• The sign-in link is single-use and has to be used within 5 minutes.
• Your CollectAsist user is created on the first sign-in; you do not need to set a password. If you wish, you can set one through Forgot password? on the sign-in screen and also sign in to CollectAsist directly.
• Your role comes from StudioAsist and is updated on every sign-in: a user who is the studio owner in StudioAsist becomes an Admin in CollectAsist, and other users become Staff with the view and manage permissions given to them. The owner of the CollectAsist account is not changed through the bridge.
• When a user is removed from the studio in StudioAsist, their CollectAsist membership is closed and their sessions end.

An email address can belong to only one CollectAsist account. If your email belongs to a user of another CollectAsist account, single sign-on is rejected.

For roles and permissions, see Team, roles and permissions.

Shared credit balanceBeta

Credits are kept only in CollectAsist, and there is one balance. Whether you buy credits in the CollectAsist panel or in StudioAsist, they are added to the same balance and spent at the same rates.

• Credits sold in StudioAsist are delivered to your CollectAsist balance when the payment completes. Credits are never written twice for the same payment.
• StudioAsist shows your balance, the nearest expiry date and the latest credit entries by reading them from CollectAsist; it keeps no copy of its own.

How credits are spent is covered in Credits and buying.

Organization linkBeta

StudioAsist can open a CollectAsist event for one of its organizations.

• One event is opened per organization; a second request for the same organization returns the existing event.
• The archive size and features can follow from the products in the agreement, or be chosen explicitly.
• If the balance is not enough, the event can be opened as a draft on request, and you get a notification in the panel.
• When the organization's name, hosts or date change in StudioAsist, the event is updated. If the date changes, the upload window moves by the same amount.
• The organization card in StudioAsist reads the event's status, QR address and storage use from CollectAsist.

Forwarding notifications to StudioAsistBeta

For linked accounts, CollectAsist panel notifications (new print order, new message from a guest, archive and credit reminders) are also sent to StudioAsist. The design is that clicking the notification in StudioAsist opens the related CollectAsist page through single sign-on. For the notification types, see Notifications.

AI culling sessionBeta

A culling session can be opened from a CloudAsist folder in StudioAsist. By design, the upload, frame review and approval screens live in the CollectAsist panel, and the approved frames are written back to the folder that opened the session. Credits (1 per 100 frames, 10 at least) are deducted from the CollectAsist balance. The session's page in the panel does not exist yet. See AI culling for details.

CloudAsist transferBeta

CollectAsist has been written so that it can transfer an event's content to the studio's CloudAsist space: the guest archive, professional photos and videos, and the wish book PDF.

• The event has to be linked to a StudioAsist organization before a transfer.
• A transfer costs no credits; it uses the studio's own CloudAsist storage. If there is not enough space, the transfer stops.
• The transfer runs in the background, file by file; large videos can take time. A panel notification is created when it finishes or cannot be completed.

The panel screen that starts a transfer does not exist yet.

PlannedPlanlaşdırılır

The following are planned and not available today: the event host moving to CollectAsist with one click from the "Anılarımız" page of the StudioAsist customer portal, a guest being passed to StudioAsist as a lead with their separate consent, creating a StudioAsist organization from a CollectAsist event opened by hand, and SMS or WhatsApp codes for guest sign-in.

Related articles

• Getting started
• Credits and buying
• Team, roles and permissions
• Roadmap