QR code and guest page

Every event has a permanent code, a QR generated from that code, and a guest page that opens in the browser. A guest scans the QR with their phone camera and the page opens in the browser; after entering a name and accepting the terms they can leave photos, videos and wishes.

This article explains how the studio gets and hands out the QR, and what the guest sees on the page.

What you can do today

• Download the event's QR code as PNG or SVG
• Copy the guest page link or share it on WhatsApp
• Let guests type the code by hand when the QR cannot be scanned
• Let guests join with an email code or as a guest
• Offer the guest page in 15 languages
• Put a photo from the event on the cover, set its vertical focus and choose the event colour

Event code and QR

When an event is created, an 8-character code is generated. The code is permanent and does not change during the event, so you can safely print it on table cards and invitations. The code never uses the easily confused characters 0, O, 1, I and L.

To get the QR code:

1. Open the event from the Events page. The QR code card is on the right of the Overview tab.
2. Click Download PNG or Download SVG for printing.
3. To send the link, use the copy icon at the bottom of the card or the Share on WhatsApp button.

The downloaded file also has the short address of the guest page and the event code printed under the QR. The PNG is 2500 pixels wide; the SVG is a vector file and prints sharp at any size. The QR is generated with a high error correction level, so it still scans if the card is slightly creased or stained.

The Guest page button at the top of the event page opens the page in a new tab, and Copy link copies the link to the clipboard.

On a draft event the QR is shown faded and the guest page does not open. Publish the event and test the QR with your own phone before printing cards.

If the QR cannot be scanned

The guest types the short address printed under the QR into the browser. On the Event code screen that opens, they enter the 8-character code from the card and tap Go to event. Spaces, hyphens and lowercase letters in the code are accepted.

What is on the guest page

The cover sits at the top of the page. It shows your studio logo (or the studio name when there is no logo), your district and city, the event date, the event name and the hosts. Two badges under the cover show how many more days uploads are open and until which date the page stays open. If you wrote a Thank-you note, it appears at the bottom of the page.

After joining, the guest sees the tabs below. Tabs appear or stay hidden depending on the event settings.

On a phone the tabs sit at the bottom of the screen; on a computer they are above the content. When there are more than five tabs, the rest move into the More menu. The Report content link at the bottom of the page is available to every guest; see Moderation and content reports.

How a guest joins

The first time a guest opens the page they are asked "How would you like to continue?". Email and guest sign-in are on for every event.

Joining with email (marked Recommended on the page):

1. The guest taps With email.
2. They enter their email address and name, accept the Guest Terms of Use and Privacy Notice, and tap Send code.
3. They enter the 6-digit code from the email and tap Verify and continue.

If the code does not arrive, the Resend code link becomes available after 60 seconds. At most 5 codes are sent to the same address within an hour. Uploads from a guest who joined with email are saved to their account and can be reached from any device; see Guest accounts.

Joining as a guest:

1. The guest taps As a guest.
2. They enter their name, accept the terms and tap Continue.

With guest sign-in, uploads are tied to the browser on that device only; the page tells the guest this clearly. A guest can use the My personal link button to get a link that takes them back to their uploads from another device; the link is valid for 180 days. Later they can also attach their uploads to an email account with the Save my uploads card.

A guest who has already signed in with an account on the same device can accept the terms on a new event's page and continue with one tap on "Continue as ...".

A guest who does not accept the terms and the privacy notice cannot join the page. The acceptance is stored with its version and time.

Languages of the guest page

The guest page opens in 15 languages: Turkish, English, German, Spanish, French, Italian, Dutch, Portuguese, Polish, Russian, Ukrainian, Azerbaijani, Indonesian, Japanese and Arabic.

The language is picked automatically from the guest's browser language; if that language is not on the list, the page opens in English. The guest can switch to any language from the language menu at the top right of the cover, and the choice is remembered on that device. In Arabic the page is laid out right to left.

The terms and the privacy notice are provided in Turkish and English; in the other languages the text is shown in English.

Cover and branding

Only your studio's brand appears on the guest page. The logo, studio name, district and city come from your account settings; you edit them with the steps in Account, brand and logo.

The page colour comes from the Color field in the event settings. If you did not pick a colour for the event, your brand colour is used.

To put a photo on the cover:

1. Open the Content tab on the event page and click the photo you want as the cover.
2. Click Set as cover at the top of the viewer.
3. On the Cover image card of the Design & Screen tab, slide the photo up or down with the Vertical focus slider so that faces are not cropped on the cover. Click Save.

The cover must be a published photo of the event; it can be a guest photo or a studio photo. If you hide or delete the photo you set as the cover, no cover image is shown. If you click Remove cover, or never choose one, the page shows a colour cover built from the event colour.

DesignAsist coverベータ

If a cover design has been saved for this event in DesignAsist, the DesignAsist designs card appears on the Design & Screen tab and you can apply the design with Use as cover. On a designed cover the title and date are part of the design, so the page does not print text over it. The card is shown only on accounts that have saved designs; see DesignAsist designs.

SMS and WhatsApp sign-in予定

The Guest sign-in section of the event settings also shows SMS and WhatsApp boxes, but sending codes through these channels is not connected in this version and is not available today. Code sign-in works by email only; guests continue with email or guest sign-in.

What a guest sees when the page is closed

• The address of a draft event shows the "Page not found" screen with the code entry box.
• For an event whose archive period has ended, the page shows "This page is closed" and your studio name; the guest is directed to contact you for the photos.

Related articles

• Creating and managing events
• Guest uploads and limits
• Guest accounts
• Account, brand and logo