Gallery, downloads and sharing
Event photo download and sharing guide; what the studio and guests can download, the gallery setting, the ZIP archive, 7-day share links and logo sharing.
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Who can reach the photos at an event depends on three things: whether the gallery is open or closed, who uploaded the photo, and the permissions the studio has set for professional photos. This article puts in one place what the studio and a guest can see and download today, and how sharing works.
What you can do today
- As the studio, download any item one by one from the panel.
- Get the whole guest archive in a single file with Download all (ZIP).
- Keep the gallery open or closed per event.
- Allow guests to share and download professional photos, per event.
- Guests can share a photo with the studio logo on it, or send a link that stays open for 7 days.
- Guests can see the links they opened and close them whenever they like.
The gallery: open or closed
The gallery setting is in the Gallery field of the event's Settings tab.
| Setting | What the guest sees |
|---|---|
| Private: guests see only their own uploads | There is no Gallery tab on the guest page. The guest sees their own content in the My uploads tab |
| Public: approved content is visible to all guests | The guest page has a Gallery tab that lists the published guest content |
An open gallery shows only published content uploaded by guests. Content you have hidden and content awaiting approval does not appear. Photos and videos do not show the uploader's name; wishes carry the guest's name. Professional photos are not listed in the gallery; a guest sees them only in the My photos tab, when they match their selfie.
If a guest who gave a selfie chooses Hide photos I appear in from the gallery, the guest photos they appear in are closed to other guests.
Who can download what?
| Who | What | How |
|---|---|---|
| Studio | The original of any item | Open the item in the Content tab and click Download |
| Studio | The whole guest archive | Download all (ZIP) in the Content tab |
| Studio | Written wishes | Guestbook (PDF) in the Content tab |
| Guest | Their own uploads | Open the item in the My uploads tab and tap Download |
| Guest | A professional photo matched by selfie | The Download button appears only if the studio allowed it |
| Guest | Other guests' photos (in the gallery or in matches) | There is no Download button. The guest can share the photo and order prints |
| Anyone who opens a share link | The web version of the one shared photo | The Download button on the link page |
There is no bulk ZIP download for guests. The ZIP is in the studio panel only.
The ZIP archive
- Open the event in the panel and go to the Content tab.
- Click Download all (ZIP). The button appears when the event has photos, videos or voice wishes.
- The download starts in the browser. Large archives take a long time, so keep the tab open.
The ZIP holds the files guests uploaded, in their original form, in folders named after each guest. Written wishes are collected in a single text file. Content you have hidden is left out; content awaiting approval is included. Professional photos are not part of the ZIP.
The download link is valid for 15 minutes. If the time has passed, just click the button again.
Guest permissions for professional photos
A guest can always order prints of a professional photo they matched by selfie. Sharing and downloading are off by default.
- Open the event's Settings tab.
- Find the Professional photos box. It appears when the event has the Find with selfie feature.
- Tick the ones you want of Guests can share (logo share and link) and Guests can download, then save.
While downloading is off, the guest sees the photo on screen with the studio logo in the corner. Right click, dragging and saving by long press are blocked.
This makes saving harder but does not prevent screenshots. Do not treat it as full protection.
Sharing with your logo
When a guest opens a photo and taps Share, the web version of the photo is prepared and your studio's logo is stamped in the bottom right corner. The share text gets the event name and your Instagram handle, or your studio name if there is no handle.
- The phone's share menu opens and the guest sends the photo to the app they choose.
- On a device without a share menu the photo is downloaded and the share text is copied to the clipboard.
- Sharing with a logo works for photos only, not for videos.
- Only the logo stamp is added to the shared image.
A guest can share these photos: their own uploads, photos that are a certain selfie match or that they marked This is me, and guest photos in an open gallery. For a professional photo you need to have turned on the permission above. To upload your logo, see Account, brand and logo.
Share links
The Send link button creates a public page address for a single photo.
- The link stays open for 7 days.
- The page shows the photo, the event name, and your studio's name, logo, location and Instagram account.
- The page is closed to search engines.
- In the My shares list the guest sees their links, their end dates and view counts. Close shuts a link straight away.
- A guest can create at most 30 links an hour.
A link closes on its own when it expires, when the photo is deleted or hidden, when the studio turns off the sharing permission for professional photos, and when the event's files are deleted at the end of the retention period. Someone who opens a closed link only sees that the link is no longer open.
PlannedPrevisto
ZIP downloads for guests and the event owner, a choice of download quality (web version, original or watermarked) and digital photo sales are planned. None of these is available today.